Erasmus+ Staff Mobility for Training / Ref: 2019-1-TR01-KA103

Friday, November 22, 2019


Erasmus+ Staff Mobility for Training / Ref: 2019-1-TR01-KA103

Call Dates: 6.11.2019 - 29.11.2019 (until 17:00) 
Contact person for inquires: Gözde Doğmuş (9627) / E:


Application Period

6 November-29 November 2019 (until 17:00)

Evaluation Period

2 December-13 December 2019

Announcement of Placement List

16 December 2019

Period for Appeal

16-18 December 2019 (until 17:00)

Assessment Appeals

19-23 December 2019

Announcement of Final Placement List

24 December 2019


Up to 10-12 grants are available to contribute towards travel and subsistence costs

1. Who can apply?
Administrative Staff of SU.  Candidates should have a contractual relationship with SU.

2. Where can you go?

You can go to any of the following:

·        European Higher education institution holding Charter

·        European Enterprise, Organization 

Tip: Sample database for staff weeks

Please note that Conference attendance is not an eligible activity for staff exchange program !


3.  Duration of the Activities

The training activity can take place between 2 days and 5 days excluding travel time. The mobility should take place until 31/05/2021.

4. Selection Criteria:

Selection criteria can be seen in the attached document.

5. How to Apply?
Please check our manual and upload the following documents to our system:

Completed work plan (staff mobility agreement) duly signed by you and the host institution] 
- **English Language Certificate

Notes: *

**Candidates with a degree in undergraduate or graduate program entirely taught in English are exempted from this requirement
** Candidates who cannot submit this document are required to provide with a language 
support letter by the unit executive/manager showing adequate English language proficiency.

6. Erasmus+ Grants
Please click here for the subsistence and travel support.

7. Erasmus+ Special Needs Support:

Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for students and staff whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support.  This is to ensure that beneficiaries can take full advantage of an Erasmus+ mobility experience. SU IRO in consultation with the disability office will help beneficiaries to apply for additional funding for their special needs.


8. Erasmus Staff Mobility without Grant (Zero-Grant)

It is possible to participate in Erasmus staff mobility programme without a grant. Those staff who would like to participate in the programme without a grant need to make application and their applications need to be evaluated as the others. Those participants with zero grant have to fulfil rights and obligations of the program.


Announcement of the results:

The Exchange Committee plans to make the selections after two weeks of the announced deadline.  All selected candidates informed of the grant decision will have 3 days to accept or reject the scholarship.

Candidates will be asked to submit the following documents:

·        Invitation letter from the host institution

·        Grant agreement (Detailed information will be given)

 Payments will be transferred to selected candidates’ € accounts last Friday before their departure date. IRO will guide you on this process once your grant is approved.


After The Training Mobility:

The below forms should be filled in and sent to the SU International Relations Office for proper management of the funds allocated for Training Mobility.

·        Confirmation of participation (Upon your return)

·        Boarding passes (Upon your return)

·        Mobility Tool Report (IRO will register you to EU’s portal upon your return. The system will send you an online survey) (Upon your return)