Non-European Countries/Applications for Staff Mobility for Training

Friday, January 13, 2023

MAIN CALL: Applications for Staff Mobility for Training to Non-European Countries (funded by Erasmus+ KA107/KA171 Program) (From SU to Partners)

 Main Call Period: 13.01.2022- 14.02.2023

Deadline: 14.02.2023 @23:59

Project Ref: 2020-1-TR01-KA107-087266

 1. What is Erasmus ICM?:
International Credit Mobility (ICM) is an Erasmus + Key Action 1 project which aims to facilitate exchange and education links between European and international partners. Erasmus+ KA107 (Non-European Countries) Staff Mobility for Training (STT) is a mobility activity that supports the professional development of administrative staff in Higher Education Institutions (HEI) in the form of training events abroad and job shadowing/observation periods/training at a partner HEI.

2. Why Get Involved?
► Generate new ideas and best practice

► Exchange expertise and experience

► Enhance the international dimension of Sabancı University

► Further develop collaboration with our partners

 3. Who is Eligible?

Applicants must be employed by Sabancı University.

 4. Possible Slots and Grants: The grant per day for the KA 107/171 staff mobility period is 180 €. The project funds 7 days ( 5 working days + 2 travel days) Travel days should not overlap with training days

In addition, participants receive travel grants depending on the distance.

20-99 km 20 €
100-499 km 180 €
500-1999 km 275 €
2000-2999 km 360 €
3000-3999 km 530 €
4000-7999 km 820 €
8000+ km 1.500 €

5.Where can you go?: You can visit only the below partners within this specific project:

 *Travel grant for Russia: 275 €/360 € depending on the distance

New! Within the scope of Erasmus+ and European Solidarity Programs, the Turkish National Agency beneficiaries may fly with Turkish Airlines with a 15% discount and a total 40kg baggage allowance. Detailed information will be given upon final acceptance.

 6. Duration and Timeline of the visit:

The training activity must be finalized by July 30, 2023.

According to KA107/171 available project funds, the duration of training mobility should be 5 days, excluding travel time. For one week (5 working days) of participation, the training activity has to comprise a minimum of 8 hours of training per week. If the training activity/training hours last less than the minimum requirements, the activity is considered void by the funding body, and the grant payment will not be made for the related activity.

 7. Application Documents:
Please upload the following documents to the e-Government (e-Devlet) System:

1- Invitation Letter or Acceptance e-mail given by the partner university.

2- Brief work plan

3- If you took the School of Languages (SL) exam, you do not need to upload any language documents.

If not, please upload one of the following:

- Graduation from a university where the language of instruction is English  OR

 (The level of English proficiency will be considered as B2)

- English Proficiency exam result (Accepted scores: TOEFL IBT, PTE, IELTS, KPDS/ÜDS/YDS/e-YDS)

Please check CEFR equivalences from HERE

Please Check Erasmus staff proficiency-announcement

4- Supporting documents for disability/veteran/martyr status (if applicable)

Please click here to read the GUIDE FOR E-DEVLET APPLICATION PORTAL

Please click here if you cannot see your profile 

 8. Evaluation Criteria:
Please click here

 9. Erasmus+ Special Needs Support: Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially,financing the extra costs for students and staff whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without additional financial support. This is to ensure that beneficiaries can take full advantage of an Erasmus+mobility experience. SU IRO, in consultation with the disability office, will help beneficiaries to apply for additional funding for their special needs.

10. Erasmus+ Staff Mobility without Grant (Zero-Grant):
It is possible to participate in the Erasmus+ staff mobility programme without a grant. Those staff who would like to participate in the programme without a grant need to make an application, and their applications need to be evaluated as the others. Those participants with zero grants have to fulfill the rights and obligations of the program.

The Selection Committee plans to make the selections two weeks after the announced deadline. All selected candidates informed of the grant decision will have one day to accept or reject the grant/placement result.

Candidates will be asked to submit the following documents:
· Invitation letter from the host institution

· Grant agreement (Detailed information will be given)

· A detailed version of the Mobility Agreement signed by all parties

 11. Travel & Accommodation: When undertaking a visit to receiving institution, each staff member is expected to arrange their travel and accommodation. Partner universities may provide accommodation on campus free of charge or at a reduced fee.

12. Payments: Payments will be transferred to Akbank € account on the last Friday before the departure date. Participants receive 70% of the total financial support at the beginning of their mobility period, and the payment of the remaining part (30% of the total grant amount) will be made upon their arrival according to the actual visit (mobility) dates and required documents. SU International Office (SU IRO) will guide candidates in this process.

13.Grant Deduction and Refund: Deductions and/or repayment may apply to staff members who do not fulfill their responsibilities. Grant deduction and/or repayment may take place in the case of the following:

• If an outgoing staff member(participant) leaves the host institution before completing the minimum time frame and cannot present a Force Majeure* with proof, the staff's mobility is considered null, and s/he is required to return their grant (total paid amount) to SU within the specified time frame.

• If a participant fails to submit/complete all the required paperwork (including the EU online participant report) to SU on time, the s/he will be obliged to pay the grant received back to SU.

• If the participant completed the training activity earlier than planned, the remaining grant payment will be recalculated according to updated dates.

• If the staff member participates in activities on the same day as traveling, they are not entitled to a travel day.

 * Force Majeure is an unforeseeable exceptional situation or event beyond the participant's control and not attributable to error or negligence on their part and prevents a participant from fulfillment

14. After the training period:
The below forms should be filled in and sent to the SU IRO for proper management of the funds allocated for Training Mobility:

-Boarding passes of travel tickets (round trip)
-Letter of Confirmation for Erasmus+ KA107/171 Training Staff Mobility Period
-Mobility Tool Report (IRO will register to the EU’s portal upon return. The system will send an online survey)
- Report in ppt format (It will be submitted to HR)
-Testimonial (if possible)

 15. Contact Information:
For any questions, please contact us at 7199 or send an e-mail to
IRO Responsible for training staff inquiries is Burhan İzgin.