Erasmus+ KA103/KA131 Staff Mobility for Teaching (European Countries)

3rd CALL: Erasmus+ KA103/KA131 Staff Mobility for Teaching (European Countries)
3rd CALL Period: 27.03.2022-12.04.2023

Deadline: 12.04.2023 @12:00

Project Ref: 2020-1-TR01-KA103-080896 and 2021-1-TR01-KA131-HED-000003626
Contact Information: For any questions, please contact us (Burhan İzgin) at 7199 or send an e-mail to erasmus@sabanciuniv.edu.

Staff mobility for teaching assignments (STA) refers to a short period spent abroad for teaching purposes.
STA has the following advantages:

► Opportunity for personal and professional development;
► Exchange of new perspectives on teaching content and methods
► Developing new cooperation activities and projects;
► Establishing and strengthening professional and institutional networks

SU faculty members can engage in activities such as lectures, seminars, and workshops. Research activities and meetings at the partner institution are not considered eligible activities for Erasmus+ Teaching Mobility. The number of teaching hours should be a minimum of 8 hours and 2 consecutive dates.

1. Who is Eligible?
Applicants must be employed by SU and hold a teaching position.

2. Erasmus+ agreement:

- There should be a valid Erasmus+ agreement (including teaching mobility) in place between SU and the host university. Please check the current teaching mobility agreements.
- SU Faculty members can also sign a new agreement for teaching mobility purposes. Please e-mail erasmus@sabanciuniv.edu for further information.

3. Duration of teaching period:

The activity (visit) to a host university can last consecutive min. 2 to 5 days and preferably (5 days teaching + 2 days travel).
Please notice that a minimum requirement of one hour a day and a total of a minimum of 8 teaching hours/week is required. The teaching activity should take place before October 31, 2023.

4. Erasmus+ Grants:
Estimated number of participants to be funded within the current budget: 18

Please click here for subsistence and travel support.

Travel Grant by Distance:

In addition to the daily grants, the travel grant is calculated by using the “Distance Calculator” below:
http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm (https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator )

Travel Distance- Travel Grant:

20-99 km: 20 €
100-499 km: 180 €
500-1999 km: 275 €
2000-2999 km: 360 €
3000-3999 km: 530 €
4000-7999 km: 820 €
8000+ km: 1.500 €

5. Organization:

Faculty members must contact their colleagues at the host university and agree on their teaching activity.

6. Application Documents:
Please upload the following documents to the e-Government (e-Devlet) System: https://erasmusbasvuru.ua.gov.tr/giris?returnUrl=%2F
1- Invitation Letter or Acceptance E-mail (a document or print-out of email that the host institution accepts your teaching assignment) (entitled as ‘Kabul Mektubu’ on the system)
2- Supporting documents for disability*/veteran/martyr status** (if applicable)

      *The official health report proving disability must be submitted during the application.

       **Documents proving the condition must be submitted during the application.

*** Staff who or whose first and second-degree relatives are residing in 11 cities and 1 district  (Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye, and Şanlıurfa, Elazığ and Sivas/ Gürün) in Türkiye on February 6, 2023. The proving documents (full family record sample and residence certificate obtained by e-devlet) must be submitted to the online application system

Please click (TURKISH or ENGLISH) to read GUIDE FOR E-DEVLET APPLICATION PORTAL 

7. Evaluation Criteria:

*Staff members who have never benefited from the experience: + 6 (will not be applied to staff working at SU for less than 1 year)

* An institution that has never been visited: +1
* A Country that has never been visited: +1
* Work experience at SU: + n working years at SU. If n> 6 then the participant will receive max. 6 points
* A visit to locations where we currently have Erasmus+ students for studying +1
* Application from a unit that has never been involved +1
* Benefiting from the program in the last 3 years: [n times x (-3)]
* Child /spouse of martyr or veteran +5
* Staff with disability +5
* Visiting country of nationality -5
*** Staff affected by the earthquake +2

In case more than one applicant receives the same score:

1- Priority is given to the applicant who has no prior or less participation in Erasmus+ staff mobility programs
2- Priority is given to the applicant who has more job experience (based on days) at SU

***Staff who or whose first and second-degree relatives are residing in 11 cities and 1 district  (Adana, Adıyaman, Diyarbakır, Gaziantep, Hatay, Kahramanmaraş, Kilis, Malatya, Osmaniye, and Şanlıurfa, Elazığ and Sivas/ Gürün) in Türkiye on February 6, 2023. The proving documents (full family record sample and residence certificate obtained by e-devlet) must be submitted to the online application system

8. Erasmus+ Special Needs Support:

Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for students and staff whose physical, mental, or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support. This is to ensure that beneficiaries can take full advantage of an Erasmus+ mobility experience. SU IRO in consultation with the disability office will help beneficiaries to apply for additional funding for their special needs.

9. Erasmus+ Staff Mobility without Grant (Zero-Grant)

It is possible to participate in the Erasmus+ staff mobility programme without a grant. Those staff who would like to participate in the programme without a grant need to make an application and their applications need to be evaluated as the others. Those participants with zero grant have to fulfill the rights and obligations of the program.

AFTER YOUR APPLICATION, WHAT IS NEXT?

10.Announcement of Results:

 The Exchange Committee plans to make the selections after two weeks of the announced deadline*. All selected candidates informed of the grant decision will have 3 days to accept or reject the grant/placement result.

*It is reserved to the right of the selection announcement earlier.

Candidates will be asked to submit the following documents:

·        Invitation letter from the host institution

·        Grant agreement (Detailed information will be given)

·        A completed version of the Mobility Agreement

11.Travel & Accommodation: When undertaking a visit to a partner institution, each faculty member is expected to arrange his/her travel and accommodation. Some host universities may provide accommodation on campus free of charge or at a reduced fee.

12. Payments:

Payments will be transferred to Akbank € account on the last Friday before the departure date. Participants receive 80% of the total financial support at the beginning of their mobility period and the payment of the remaining part (20% of the total grant amount) will be done upon your arrival according to the actual visit(mobility) dates and required documents. SU International Office (SU IRO) will guide candidates in this process.

13. Grant Deduction and Refund:

Deductions and/or repayment may apply to staff members who do not fulfil their responsibilities.
Grant deduction and/or repayment may take place in case of the following:

• If an outgoing staff member(participant) leaves the host institution before completing the minimum time frame of two days and cannot present a Force Majeure* with proof, the staff’s mobility is considered null and s/he is required to return his/her grant (total paid amount) to SU within the specified time frame.
• If a participant fails to submit/complete all the required paperwork (including the EU online participant report) to SU on time, the s/he will be obliged to pay the grant received back to SU.

• If the participant completed the teaching activity earlier than the planned dates, the remaining grant payment will be recalculated according to updated dates.
• If the staff member is participating activities on the same day as travelling, they are not entitled to a travel day.
* Force Majeure is an unforeseeable exceptional situation or event beyond the participant’s control and not attributable to error or negligence on his/her part and prevents a participant from fulfilment of liability under the Agreement.

14. After the Teaching Period:
The below forms should be filled in and sent to the SU International Relations Office for proper management of the funds allocated for Teaching Mobility.

1.    Boarding passes of travel tickets (round trip)
2.    Letter of Confirmation for Erasmus+ Teaching Staff Mobility Assignment
3.    Mobility Tool Report (IRO will register to the EU’s portal upon return. The system will send an online survey)
4.    (Optional) Two photos taken at the host institution with the representatives (it would be great if the logo or the name of the host institution is shown on the photos) and one paragraph of testimonial about your visit.