APPLICATION RULES/ELIGIBILTY

1. Application dates: JANUARY 29- FEBRUARY, 19, 2024 @16:00.
2. Current “main call” applications are for 2024-2025 academic year, Fall or Spring term.
3.  Students must have made their declarations before they go to exchange.  If you have not declared your program yet, you have to indicate the program you wish to declare in the exchange application system. The program you selected in the exchange application system and the diploma program declaration you will make on the dates specified in the Academic Calendar should be same.
4.  Undergraduate students must have min. 2.2 GPA; Postgraduate students must have min. 2.5 GPA.
5.  No balance or responsibilities due to Sabancı University.
6. Students enrolled for Professional Graduate Programs cannot apply for exchange programs (Executive MBA, Business Analytics for Professionals, Masters in Finance, Masters in Business Analytics (Thesis), Information Technologies, Data Analytics, Energy Tech.&Man. non-thesis and Nanotechnology).
7.  Students should not have any disciplinary suspension for the exchange term.
8.  You must meet the entry requirements of the partner university during its application procedures which will take place after the placements.
9.  Student placements will be made based on the rules below:

9.1. Total Points (100) = cum GPA (50%) +English Language Score (50%) +*Special Condition

*Special conditions:

-  Child of martyr or veteran (must be documented)/ Şehit ve gazi çocuklarına+15  

- Students with disability (must be documented)/Engelli öğrencilere (engelliliğin belgelenmesi kaydıyla)+10

- Students who are proteceted under Law No. 2828 (2828 sayılı Sosyal Hizmetler Kanunu kapsamında korunma, bakım veya barınma kararı) /2828 Sayılı Sosyal Hizmetler Kanunu ile 5395 sayılı Çocuk Koruma Kanunu kapsamında haklarında korunma, bakım veya barınma kararı alınmış öğrencilere +10

- Students or their first degree relatives from AFAD disaster victim aid recipients/Kendileri veya 1. derece yakınları AFAD’dan afetzede yardımı alanlar +10

- Students who have benefited from Erasmus+ Exchange (Erasmus+ study or Erasmus+ Placement or placed to Erasmus+ or Erasmus+ placement at the time of his/her exchange application) / Daha önce yararlanma (hibeli veya hibesiz) -10

- Applying for the Country of citizenship/ Vatandaşı olunan ülkede hareketliliğe katılma-10

- Cancellation of mobility after the given deadline for cancellation for all next applications during their study/ Hareketliliğe seçildiği halde süresinde feragat bildiriminde bulunmaksızın hareketliliğe katılmama-10

- Applying for both mobilities (study and internship) multaneously (a reduction is applied to the mobility type preferred by the student)İki hareketlilik türüne birden aynı anda başvurma (öğrencinin tercih ettiği hareketlilik türüne azaltma uygulanır)-10

9.2 How to Calculate English Language Scores:

For undergraduate students only:  English language score will be calculated by (ENG 101 x 0,4) + (ENG 102 x 0,6) and will be considered as the other %50 of your total point, which will be used for the placement.  As of 201701 (Fall 2017), English language score will be calculated by (SPS 101x 0,4) + (AL 102 x 0,6) according to the table English Proficiency Coefficients as of 201701.

For post graduate students only:  Your submitted TOEFL/IELTS/ELAE score will be considered as the other %50 of your total point, which will be used for the placement.

Important note for undergraduate students only:   Students, who does not have ENG101/SPS 101 cannot apply for exchange programs. Students, who do not have ENG 102 and SPS 102 and/or AL102 score at the time of the application, will be assessed as if they attained grade "C" in ENG 102. PleaseCLICKto see detailed information and sample calculations.

IMPORTANT !!!!ONLINE APPLICATION PORTALS/ HOW TO APPLY:

Applications should be completed in both of the following systems. Students are required to apply through both system for a valid application.

1. Application 1: SU exchange application system:
   https://exchange.sabanciuniv.edu/
2. Application 2: Through E-devlet portal:
   https://turnaportal.ua.gov.tr/              

• We strongly remind you that in order to submit a valid application, students must complete  application by choosing the same number of universities in the same order on both portals.
• Applications that have not completed in both systems will not be taken into consideration.
• Erasmus score on exchange.sabanciuniv.edu will be considered for placement. There could be minor differences in the Erasmus score on E-devlet portal due to calculation method.
• Students will not be asked to bring or submit any hard copy document to our office. 
  You can edit and submit your application form as many times as you like until the given deadline. The latest version will be considered.

Required Documents/Forms to upload for application:

For SU exchange application system:
Transcript (you may upload your transcript taken from Banner web)
Thesis Advisor Approval Form (only for Graduate students)
For E-devlet application portal:
Transcript (you may upload your transcript taken from Banner web)

*** Transcript which you upload to both portals should be same and current one.

APPLICATION DETAILS:

• You can reach free slot list via our online system:http://exchange.sabanciuniv.edu/agreements. Firstly, check the relevant information on our website You will be able to make applications for our partners listed only on our university list shared through the application system. This is a dynamic list updated regularly. We advise you to check it and edit your application if necessary.
• Please make sure to check partners based on the agreement fields, eligibility criteria, available courses, and the language of the courses as well.
• You can list up to5 universitiesin your preferences.
• Check partner institutions’ web pages related to courses, living expenses and other issues about exchange. 

IMPORTANT NOTES !!!

• It is the student's responsibility to make sure they satisfy/will satisfy all the application process of partners and the partner university may request written proof, and/or may require extra conditions. Please note that information on the website of partners might change. Please check back for up-dates and further information on partner's own websites. Please check the language of instruction (especially in Germany, Spain, Portugal, Italy) of the related agreement subject via partner’s own website.
• Make your preferences if you are ready to take courses from the specified agreement field.
• Check the requirements of the partner university if there is any completed semester limitation e.g. minimum Junior or Senior Level. We strongly recommend you to prefer the agreements suitable for your program.

PLACEMENTSare made by the Exchange Programs Committee. Placement rules are as follows:
1- Students are ranked according to the total score obtained and placed according to their preference order and the quota and conditions of the universities.
2-Agreements have priorities within their faculties (Please check faculty priority section in the online system)
3- For agreements having flexible undergraduate, graduate quotas; graduate students will be on priority. Students having the same total points are ranked by cum. GPAs.
4-Double major programs: The main program at SU will be considered during placements unless students inform IRO regarding placements request considering the second program.
5- Students with the same total score are ranked according to their GPA and order of preference.
6- Following rules will be made for students with the same score and the same preferences with same preference number.
6.1. If the Exchange application score and preferences are same, last term grade point average is considered.
6.2. If last term grade points are same, previous last term grade point average is considered.
6.3. If previous last term grade term point average is same, again previous last term grade point average is considered.
6.4. If there is still an equivalency, a lottery is drawn among students with equal scores, witnessed by the Exchange Committee. The lot will be done in front of the students depending to higher to lowest points.

CREDIT&COURSE LIMIT

All undergraduate and graduate students are required to take minimum 20 ECTS during exchange semester.                     

• You may review the courses taken by previous exchange students. 
• Please also note that; the database shows only the courses that our students have received until this semester. 
• The courses opened in the partner institution are much more than those found in our database and updated course offerings can be found from the host university’s web page.
• Only for FENS students:  Basic science credits will not be earned from Free Elective Courses.

AFTER SELECTION

1. Confirmation of Participation:  

• After the placements announced, you'll have few days to send us confirmation via online system. 
• Those who do not send this confirmation until the specified time will lose their placement. 
• Students wishing to object to the placement results should notify IRO by e-mail within 3 days.
• Make sure to check all requirements (language of the courses, courses offered, accommodation, visa, etc.) before confirming yourplace

2. Application Procedures of Partner University:  Once students confirm their places, IRO nominates students to Partner University. Students have the responsibility to complete application procedures of the partners until their deadline. Students have the responsibility to complete application procedures of the partners until their deadline.

3. Your placement does not guarantee your acceptance to the partner universities. Final acceptance decisions will be taken by the partner universities upon evaluation of your applications.

4. We will send your nomination to the partner universities according to the partner university deadlines. We kindly ask you NOT to contact the partner university that you placed until you receive a confirmation from IRO. We will inform you for further procedures soon.

ERASMUS GRANTS

• You might receive an Erasmus+ grant (for EU-countries) to cover some of your expenses. Being placed and nominated for Erasmus programs does not guarantee Erasmus grant. Grants are finalized after the Turkish National Agency announces the annual budget. 
• In any case, the grants will be limited to 4.5 months; and even if you stay longer, the maximum amount of grants you can receive is limited to this period. 
• The final grant calculations are based on the Certificate of Participation given by the partner university. Grants are given for the mobility that is physically participated in the date range specified in the participation certificate. 
• Grant payments are made in two installments. If you complete all your documents, 70% of the grant is paid before the mobility. When you complete your remaining documents after you return, the remaining amount is paid according to the final calculation.

Grant Amounts/Countries will be announced later.

Grant Deductions

• Within the framework of the new program rules announced by the Turkish National Agency, unlike the previous years; in case of academic failure, grant deduction will be mandatory. To avoid such a deduction you must have a passing grade for courses totaling 12 or more ECTS credits. Otherwise, you will receive a 5% grant deduction in the final total amount calculated according to the Certificate of Participation. This is also the minimum deduction the Turkish National Agency requires.
• Except for technical reasons, you should fill out an online participant survey after the mobility otherwise 20% will be deducted from the total final grant.
• If you return home before the end of the mobility period or before the min. required duration, grant deduction shall be made. 
• If documents proving participation for the mobility (Certificate of Participation or transcript (ToR)) is not submitted, the mobility will be void and no grant is paid; paid grant is collected.
• Except for technical reasons, students who fail to complete the participant survey will have a deduction of 20% of the total actual activity days that form the basis of the grant account.

Additional Grant Opportunity for Students with Financial Needs

Additional Grant Support may be provided (an extra grant of 250 € per month) to disadvantaged participants in addition to the grant they are entitled to. In order for the grant to be given, official proving documents should be submitted to IRO during the application period. This grant is not guaranteed, it depends on availability of our Erasmus budget.

 Definition of disadvantaged participant;

• Students who are covered by the 2828 numbered Social Services Law (Aile ve Sosyal Hizmetler Bakanlığı tarafından haklarında 2828 sayılı Kanun uyarınca koruma, bakım veya barınma kararı olanlar)
• Within the scope of Child Protection Law No. 5395 (5395 sayılı Çocuk Koruma Kanunu Kapsamında haklarında korunma, bakım veya barınma kararı alınmış öğrencilere)
• Students who receive orphan’s pension (if the other parent does not have any income) 
• Children of martyr and veterans 
• Student or the student’s parents receive financial aid (muhtaçlık aylığı)

Green Travel Grant

Students may receive Green Travel Grant, in case they prefer green travel, up to 4 days for individual travel days with an additional one-time grant of EUR 50. This grant encourages students to travel to their exchange destination by bus or train as an alternative to flying. The grant for the Green Travel will be paid out together with your final Erasmus scholarship payment at the end of your exchange trip. You should submit the related documents (bus ticket, train ticket etc, receipts.) including travel route and date. 

The exchange programs candidates must fulfill the following requirements for application: 

1) Either to be registered in a diploma program at Sabancı University or fulfill the minimum credit requirement to make major declaration before the start of his/her exchange period.

Students can apply without declaring their major diploma program. However, they have to inform us about the diploma program they intend to declare during the application by stating it through online system.  The program you will declare in our system should be the same as the program you will declare during Major Declaration period to the university. At the end of the major declaration days stated in the academic calendar, we will also check it with your Faculty and Student Resources Unit.

If you are an undergraduate student, willing to obtain minimum credit requirement for declaration before the start of your exchange period, you are more than welcome to apply for the programs.

2) Minimum overall GPA requirement for undergraduate students is: 2.2 (by the time of application) & minimum overall GPA requirement for postgraduate students is 2.5 (by the time of application).

3) Undergraduate (UG) students who does not have ENG101 score cannot apply for exchange programs. UG students who does not have ENG102 score at the time of the application will be assessed as if they attained grade "C" for ENG102.

Important Note: As of 201701 (Fall 2017), English language score will be calculated by (SPS 101x 0,4) + (AL 102 x 0,6) according to the table English Proficiency Coefficients as of 201701.

NEW !!! You may read the document for the new rules about English Proficiency Coefficients for Outgoing Students' selection and placement as of 2020-2021.

4) Language proficiency on the language of instruction of the host institution. 

5) No balance or responsibilities due to Sabancı University.

6) Students who are enrolled for Professional Graduate Programs cannot apply for exchange programs.

7) MBA Students cannot apply for main and late calls. There's a separate application process for MBA students only. MBA students receive this information from their faculty directly.

8) (For Erasmus applications only) If you have benefited from Erasmus (student mobility or placement) before, you should make sure that the total length of mobility at each level (undergraduate or graduate) - no matter the type of mobility – should not exceed 12 months.

9) Students who has disciplinary suspension during the term they are supposed to be an exchange student, wouldn't be allowed to go, as stated in Higher Education Council regulations, they would lose their rights as a student. Therefore, students with disciplinary suspension for the term they accepted as an exchange student, would lose their rights to go with Exchange programs.

Please note that students have the responsibility to:
-Check the "entry requirements" of the host institution you're planning to apply for via their institutional websites. After placements there will be an application procedure and you must get an acceptance letter from the host institution you've been placed. In order to be able to get acceptance, you must fulfill "entry requirements".
-Check which subjects are available for you. Please make sure to check the instruction language of the courses you wish to choose as well as the pre-requisities.
-Check the academic calendar to avoid time clashes.

• Main Call for Global Exchange and Erasmus+ applications will be done separately for students who want to participate exchange programs in Fall or Spring term.
• Application dates are provisional and there could be some changes and updates.
• Updated partner university lists and available quotas will be announced on mySU before the application period for each call. 

EVALUATION for ERASMUS+  MAIN CALL

FOR ERASMUS +:Max. TOTAL POINTS 100 = cum GPA (50%) + English Language Score (50%) + Special Condition

Special condition:

- Child of martyr or veteran (must be documented)/ Şehit ve gazi çocuklarına+15  

- Students with disability (must be documented)/Engelli öğrencilere (engelliliğin belgelenmesi kaydıyla)+10

- Students who are proteceted under Law No. 2828 (2828 sayılı Sosyal Hizmetler Kanunu kapsamında korunma, bakım veya barınma kararı) /2828 Sayılı Sosyal Hizmetler Kanunu ile 5395 sayılı Çocuk Koruma Kanunu kapsamında haklarında korunma, bakım veya barınma kararı alınmış öğrencilere +10

- Students or their first degree relatives from AFAD disaster victim aid recipients/Kendileri veya 1. derece yakınları AFAD’dan afetzede yardımı alanlar +10

- Students who have benefited from Erasmus+ Exchange (Erasmus+ study or Erasmus+ Placement or placed to Erasmus+ or Erasmus+ placement at the time of his/her exchange application) / Daha önce yararlanma (hibeli veya hibesiz) -10

- Applying for the Country of citizenship/ Vatandaşı olunan ülkede hareketliliğe katılma-10

- Cancellation of mobility after the given deadline for cancellation for all next applications during their study/ Hareketliliğe seçildiği halde süresinde feragat bildiriminde bulunmaksızın hareketliliğe katılmama-10

- Applying for both mobilities (study and internship) multaneously (a reduction is applied to the mobility type preferred by the student)İki hareketlilik türüne birden aynı anda başvurma (öğrencinin tercih ettiği hareketlilik türüne azaltma uygulanır)-10

LATE CALLs: 
There will be late calls for the remaining slots from the main call. Total points will be calculated as it is in the main call described above. The placement rules will be the same as in the main call.

LANGUAGE SCORE CALCULATION

 For undergraduate students only:  English language score will be calculated by (ENG 101 x 0,4) + (ENG 102 x 0,6) and will be considered as the other %50 of your total point, which will be used for the placement. 

Important Note: As of 201701 (Fall 2017), English language score will be calculated by (SPS 101x 0,4) + (AL 102 x 0,6) according to the table English Proficiency Coefficients as of 201701.

NEW !!! SPS 101, SPS 102, and AL 102 grades are used to determine the English proficiency score.First, all the grades are converted to 100-scale according to the table below and the average of the highest two scores are calculated to reach at EPC. A student must have a passing grade from SPS 101 to be eligible to apply. Students who do not have SPS 102 and/or AL 102 score(s) at the time of the application, will be assessed as if they attained grade “C” from these courses.
You may read the document in the below link about the new rules for English Proficiency Coefficients (EPC) in selection & placements of Outgoing Students' for exchange program and also for sample calculations.
Please click for EPC rules for selection & placement criteria and for sample calculations.

Important note for undergraduate students only:  Students who do not have ENG101/SPS 101 score cannot apply for exchange programs. Students, who does not have ENG 102 and SPS 102/AL 102 score at the time of the application, will be assessed as if they attained grade "C" in ENG 102.

For post graduate students only:  Your submitted test scores to SU will be considered as the other %50 of your total point, which will be used for the placement. English Proficiency Coefficients for PG

GLOBAL LATE CALLS

There will be late calls for the remaining slots from the main call. Total points will be calculated as it is in the main call described above. The placement rules will be the same as in the main call.

PLACEMENTS are made by Exchange Programs Committee. Placement rules are as follows:

1- Students are ranked according to the total score obtained and placed according to their preference order and the quota and conditions of the universities.
2-Agreements have priorities within their faculties (Please check faculty priority section in the online system)
3- For agreements having flexible undergraduate, graduate quotas; graduate students will be on priority. Students having the same total points are ranked by cum. GPAs.
4-Double majors programs: The main program at SU will be taken into account during placements unless students inform IRO regarding placements request considering the second program.
5- Students with the same total score are ranked according to their GPA and order of preference.
6- Following rules will be made for students with the same score and the same preferences with same preference number.6.1. If the Exchange application score and preferences are same, last term grade point average is considered.
6.2. If last term grade points are same, previous last term grade point average is considered.
6.3. If previous last term grade term point average is same, again previous last term grade point average is considered.
6.4.If there is still an equivalency, a lottery is drawn among students with equal scores, witnessed by the Exchange Committee. The lot will be done in front of the students depending to higher to lowest points.

1- The SU exchange system: https://exchange.sabanciuniv.edu/

 2- Students are also required to apply through E-devlet portal: https://turnaportal.ua.gov.tr/ 

Click for E-devlet application portal guide 

Students will not be asked to bring or submit any hard copy document to our office.

You can edit and submit your application form as many times as you like until the given deadline. The latest version will be considered.

Documents to upload for application: 

1- Transcript* (you may upload your transcript taken from Banner web)
2- Thesis Advisor Approval Form (only for Graduate students)

* Transcript which you upload to both portals should be same and current one.

Please click for previous placements !

You may check the courses taken by former exchange students HERE

Grades will be transferred according to tables approved by University Academic Council. Table may be updated upon request made by the partner and if needed by SU.

Please CLICK here for GRADE CONVERSION TABLES approved by the Academic Council !
(Updated on MARCH 2024)

Important Notes:

• Starting from 2013-14 Summer term;  all local grades  of partners will be transferred to SU grades according to the conversion tables approved by the Academic Council at SU.
• The tables may change according to changes in the grading system of the host university, re-evaluations of the Faculties.
• Outgoing students should also pay attention that they should take minimum 20 ECTS credits during their exchange period. The SU credit equivalent should not be more than 20 SU credits for students under ‘Satisfactory’ academic standing according to SU Instruction Letters for Undergraduate Programs.
• Credits and grades taken in the exchange period should be submitted to SU system until the following term starts. 
• No changes will be done after grade submission completed or semester ends.
• Courses graded with Pass, Fail, Excellent, or etc. should not be taken during exchange period as they will not be transferred to SU system.- 
• The Learning Agreement (LA) outlines the content of the education the student will be getting abroad prior to his departure. It is signed between the student and the representatives of the home and host institutions. The objective of this agreement is to assure that the student’s studies abroad will be recognized by the university he is currently enrolled at.
• All the courses that had been stated in the LA and were completed with letter grades would be transferred to SU with relevant course credits and grades. The SU equivalent credits and types of the courses are also determined and stated on the same Agreement.
• Learning Agreements will be effective upon the related Faculty Executive Board’s approval. The Faculty Executive Board reserves the right to ask changes of the courses as well as change the SU equivalences.
• After the student starts his education abroad, he may need to change his schedule in the event that some of the courses overlap or were not offered. Under such circumstances, the student is required to fill out the designated section of the learning agreement on the back cover, sign it himself and get signatures of the coordinators of both institutions.
• The students admitted to the exchange program are required to prepare the Learning Agreement under the supervision of their exchange academic advisors and submit it to the International Office. Those students who fail to submit their LAs to the International Relations Office or those who do not get the necessary approvals on the Agreement lose their right to participate in the program.

Important Notice: Students should consider their graduation criteria while preparing their Learning Agreement. All the responsibility of the course selection belongs to the student. However, she/he should be guided by her/his academic advisor during the Learning Agreement preparation process.

European Credit Transfer System (ECTS) is used in measuring and comparing learning achievements of ECTS students, and transferring them from one institution to another. 

ECTS credits at Sabancı University are calculated based on student workload. All contact hours, recitations, laboratory work and self-study are included in this calculation. Through the use of student course evaluations the workloads are updated regularly. As of 2013-14 academic year, SU will use only ECTS credit system.

While you are not required to pay tuition fees at your host institution as an exchange student, you will be responsible for all other expenses. To cover a part of these, you might receive an Erasmus+ grant (for EU-countries).

ERASMUS+ GRANT

--The Erasmus+ program is an EU-funded education program, designed to encourage students to expand their university education by spending a period of study in another EU member state.

--The program applies to all member countries of the EU excluding Switzerland. To achieve this, funds are provided ONLY for formally organized student exchange programs involving specific universities with which SU has signed a Bilateral Agreement.

--Students participating in Erasmus exchange programs may receive an Erasmus+ grant according to their Erasmus points.

--Being placed or nominated at a university under the Erasmus program does not guarantee that you will receive a grant. The number of grantees is determined by the National Agency in accordance with the grant budget allocated to our university.

--Grant distribution starts from the main call and in case of any cancellation from the participant, next student on the list will be granted.

--Grants are paid to students in two instalments. 70% of the grant is paid before mobility and the remaining 30% is paid after return. Final grant amount is determined according to the dates stated in Certificate of Attendance and remaining payment is made accordingly.

--Grant payments cannot be made to any bank other than AKBANK.

--Students also are able to participate in Erasmus+ Study program without receiving a grant. Please also note that, these students should complete the same process and also submit the required documents if needed.

--Only the study periods spent at the country of the partner university will be granted. Virtual mobility periods in Turkey will not be granted. 

GRANT AMOUNTS/COUNTRIES will be announced later. 

ERASMUS DISABILITY GRANT

Additional grants are available for students with disabilities and health conditions wishing to participate in an Erasmus+ placement and where participation would not be possible without extra financial support. For your questions; please e-mail to suoutgoing@sabanciuniv.edu.

ADDITIONAL GRANT OPPORTUNITY FOR STUDENTS WITH FINANCIAL NEEDS

This part is only valid for students who hold Turkish citizenship. Additional Grant Support may be provided (an extra grant of 250 € per month) to disadvantaged participants in addition to the grant they are entitled to. In order for the grant to be given, official proving documents should be submitted to IRO during the application period. This grant is not guaranteed , it depends on availability of our Erasmus budget.

 Definition of disadvantaged participant; 

1. Students who are covered by the 2828 numbered Social Services Law (Aile ve Sosyal Hizmetler Bakanlığı tarafından haklarında 2828 sayılı Kanun uyarınca koruma, bakım veya barınma kararı olanlar)
2. Within the scope of Child Protection Law No. 5395 (5395 sayılı Çocuk Koruma Kanunu Kapsamında haklarında korunma, bakım veya barınma kararı alınmış öğrencilere)
3. Students who receive orphan’s pension (if the other parent does not have any income)
4. Children of martyr and veterans
5. Student or the student’s parents receive financial aid (muhtaçlık aylığı)
6. Disabled participants (A report or statement confirming the disability min.%50)
7. Only for TR citizens-Ebeveynlerinden biri veya vasisi, 65 Yaşını Doldurmuş Muhtaç, Güçsüz Ve Kimsesiz Türk Vatandaşları ile Engelli ve Muhtaç Türk Vatandaşlarına Aylık Bağlanması Hakkında 01.07.1976 tarih ve 2022 sayılı Kanun kapsamında engelli veya muhtaç aylığı alan öğrenciler.
8. Only for TR citizens- Kendileri veya 1. derece yakınları AFAD’dan afetzede yardımı alanlar (1. derece yakınlar: anne, baba, çocuklar ve eş,)

NEW ! GREEN TRAVEL GRANT

Students may receive Green Travel Grant, in case they prefer green travel, up to 4 days for individual travel days with an additional one-time grant of EUR 50. This grant encourages students to travel to their exchange destination by bus or train as an alternative to flying. The grant for the Green Travel  will be paid out together with your final Erasmus scholarship payment at the end of your exchange trip. You should submit the related documents (bus ticket, train ticket etc, receipts.) including travel route and date.

GRANT DEDUCTIONS

• Within the framework of the new program rules announced by the Turkish National Agency, unlike the previous years; in case of academic failure, grant deduction will be mandatory. To avoid such a deduction you must have a passing grade for courses totaling 12 or more ECTS credits. Otherwise, you will receive a 5% grant deduction in the final total amount calculated according to the Certificate of Participation. This is also the minimum deduction the Turkish National Agency requires.
• Except for technical reasons, you should fill out an online participant survey after the mobility otherwise 20%  will be deducted from the total final grant.
• If you return home before the end of the mobility period or before the min. required duration, grant deduction shall be made.
• If documents proving participation for the mobility (Certificate of Participation or transcript (ToR)) is not submitted, the mobility will be void and no grant is paid; first grant payment is expected to be refunded.

COSTS OF TRAVEL AND LIVING

Obviously, the costs of your semester abroad will depend on the country you go to and length of your stay. Available grants will only cover a (small) part of your expenses so you should expect to spend additional personal savings and/or to receive parental support.

SCHOLARSHIP STATUS AT SU

Scholarships of undergraduate students continue while abroad. Graduate students stipends do not continue as they are required to work as assistants at SU.

The information about grants may be subject to change according to National Agency rules&implementations and new regulations & decisions taken by the Sabancı Exchange Committe.

Please click to read.

Please click to read 

Erasmus+ Short-Term PhD Mobility (Internship) Third Call 

Application Dates: March 1, 2024- March 29,2024 at 16:00

Announcement of Results: April 5,2024

1.What is the Short-Term PhD Mobility (Internship)?

This program is designed to allow doctoral candidates to undertake short-term internship mobility abroad to better address their learning and training needs, creating equal opportunities for doctoral students. Within the scope of our current call, internship mobility can be carried out for a minimum of 5 days and a maximum of 14 days.

2. Who Can Apply?

Full-time doctoral students registered at SU..

3. Possible Destination Countries and Institutions

• Option 1: Any university/company/organization abroad, excluding EU institutions, EU agencies, and National Agencies.in Erasmus+ program countries

Erasmus+ program countries: Germany, Austria, Belgium, Bulgaria, Czech Republic, Denmark, Estonia, Finland, France, Cyprus, Croatia, Netherlands, Ireland, Spain, Sweden, Italy, Iceland, North Macedonia, Latvia, Liechtenstein, Lithuania, Luxembourg, Hungary, Malta, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Greece.

• Option 2: Any university/company/organization abroad in non- European countries. For the list of countries, click HERE.

4. Mobility Duration and Grant Amount:

• Within the budget of the current Erasmus+ KA131 project, selected candidates for this mobility type will be granted for a minimum of 5 days and a maximum of 14 days. Individual support grants will be provided for a travel day before and after the activity if the total number of days does not exceed 14 days. Mobility must be completed by July 31, 2024.
• Daily grant amount: 70 Euros
• Travel Grant: Travel grant is available only for non-European countries excluding Asia.

Travel Grant amounts depends on the distance between Sabancı University and host country.

5. Eligible Activities:

Students, with the aim of gaining general skills, work experience, or research experience directly related to their doctoral studies, can undertake internships abroad at a university, business, research institute, laboratory, organization, or another relevant work area. Internships can be for various activities, including conducting fieldwork, gathering data, and collecting materials necessary for the thesis.

Participation in conference/symposiums: Participation in conferences/symposiums is not eligible for short-term doctoral mobility but candidates can attend relevant events independently of their mobility.

6. Application Criteria:

• Candidates must have a minimum CGPA of 3.50.
• Candidates must be full-time students at SU during the application.
• The planned activity must be approved by the student's thesis advisor.
• The mobility duration must be at least 5 days.Activity dates should be specified in the acceptance letter or email provided by the hosting institution.

7.Application Documents:

 Upload the following documents to the online application system

• Applicants must have a signed and stamped official acceptance letter from the institution where they will undertake their internship, and they should upload these letters or emails to the online system during the application. A pre-acceptance letter/email will also be accepted during the application. The participation dates must be clearly stated in the acceptance letter.
• Mobility Application Form signed by the thesis advisor and the student.
• Transcript
• The language proficiency document submitted during university admission will be used.. If you wish to submit a document with a higher valid score, you can upload the document to the system.
• Your submitted test scores to SU will be considered as the other %50 of your total point, which will be used for the placement. English Proficiency Coefficients for PG

8. Placement Criteria:

Candidates will be placed starting from the highest score based on the relevant grant budget.

Students are expected to confirm their participation after the placement results are announced. If a student cancels the participation, Students on the waiting list or those participating without a grant will be informed. In the event that the budget is insufficient to cover all applications, participation without a grant is also possible.

9. Announcement of Results:

Results will be announced within the week following the application deadline.

10.Documents to be Completed Before the Mobility:

1. Learning Agreement for Traineeship (Before Mobility): This agreement allows the student to undertake the internship mobility. It should include details about the internship program and should be prepared based on an mutual agreement between the student, the host institution, and the student's department. This document should be prepared in digital format and submitted to IRO after being signed by the Erasmus Academic Advisor. The institutional coordinator's signature is obtained only by the IRO. Students do not need to contact  to the institutional coordinator for signatures. After that, the document must also be signed by the host institution.

2. Grant Agreement: The agreement will be prepared by International Relations Office.

3.Insurance:
Students participating in internship activities must have health insurance, liability insurance, and accident insurance. These insurances can be obtained by the host institution or the student. Regarding these insurances, the student should first consult to the host institution. If the host institution does not provide the insurance, the student must obtain the policy, and the names of the insurance companies and policy numbers should be included in the grant agreement..

Liability insurance covers damages caused by the student during their stay abroad, whether at the workplace or elsewhere. There are different regulations regarding liability insurance in different countries. Therefore, participants may face the risk of being outside the insurance coverage.

Accident insurance covers damages that employees may suffer due to accidents in the workplace. In many countries, employees are insured against such accidents in the workplace. However, there are differences in each country. regarding the extent to which international interns are covered under the same insurance. The student should check whether accident insurance is necessary or not.

11.Grant Payments:

The first installment of the grant will be paid in %90 on the first Friday before the departure date. The rest of the payment (%10 of the grant) will be transferred upon the completion of after mobility documents.

12. Turkish Airlines Discount and Extra Baggage Allowance

Participants in Erasmus+ projects have the right to a 15% discount on the "base fare," which is the net ticket price excluding fuel and taxes, for their international flights with Turkish Airlines. Additionally, they can also benefit from a total baggage allowance of 40kg.

13.  Documents to be Completed After the Mobility:

• Certificate of Participation
• Learning Agreement for Traineeship (After Mobility)
• Boarding Passes
• Online EU Survey

Contact: Zeynep Ezgi Erdem/ suoutgoing@sabanciuniv.edu

General Questions about Applications

Language Proficiency 

Fees/ Scholarship Issues/ Grant Payments

Visa Issues

Accomodation & Health Insurance