Erasmus+ Short-Term PhD Mobility (Internship)
Erasmus+ Short-Term PhD Mobility (Internship) – 3rd Call for Applications
Application Timeline
· Application Period: April 11 – April 30, 2025 (until 16:00)
· Announcement of Results: May 6, 2025
1.What is the Short-Term PhD Mobility (Internship)?
This program is designed to allow doctoral candidates to undertake short-term internship mobility abroad to better address their learning and training needs, creating equal opportunities for doctoral students. Within the scope of our current call, internship mobility can be carried out for a minimum of 5 days and a maximum of 30 days.
2. Who Can Apply?
Full-time doctoral students registered at SU..
3. Possible Destination Countries and Institutions
You may carry out your internship at any university, company, or organization located around the world including Erasmus+ program or non-program countries,
4. Mobility Duration and Grant Amount:
- Within the budget of the current Erasmus+ KA131 project, selected candidates for this mobility type will be granted for a minimum of 5 days and a maximum of 30 days. Individual support grants will be provided for a travel day before and after the activity if the total number of days does not exceed 14 days. Mobility must be completed by July 31, 2025.
- 5. Eligible Activities:
Students, with the aim of gaining general skills, work experience, or research experience directly related to their doctoral studies, can undertake internships abroad at a university, business, research institute, laboratory, organization, or another relevant work area. Internships can be for various activities, including conducting fieldwork, gathering data, and collecting materials necessary for the thesis.
Participation in conference/symposiums: Participation in conferences/symposiums is not eligible for short-term doctoral mobility but candidates can attend relevant events independently of their mobility.
6. Application Criteria:
- Candidates must have a minimum CGPA of 3.50.
- Candidates must be full-time students at SU during the application.
- The planned activity must be approved by the student's thesis advisor.
- The mobility duration must be at least 5 days.Activity dates should be specified in the acceptance letter or email provided by the hosting institution.
7.Application Documents:
Upload the following documents to the online application system
- Applicants must have a signed and stamped official acceptance letter from the institution where they will undertake their internship, and they should upload these letters or emails to the online system during the application. A pre-acceptance letter/email will also be accepted during the application. The participation dates must be clearly stated in the acceptance letter.
- Mobility Application Form signed by the thesis advisor and the student.
- Transcript
- The language proficiency document submitted during university admission will be used.. If you wish to submit a document with a higher valid score, you can upload the document to the system.
- Your submitted test scores to SU will be considered as the other %50 of your total point, which will be used for the placement. English Proficiency Coefficients for PG
8. Placement Criteria:
Criteria
Score
Academic achievement (CGPA)
50% (out of 100 points)
Language proficiency (the exam result submitted during university admission will be used)
50% (out of 100 points)
Those who or whose first-degree relatives receive financial aid from AFAD
+10 points
Children of martyrs and veterans
+15 points
Disabled participants (A report or statement confirming the disability)
+10 points
Students protected, under the scope of Child Protection Law No. 5395
+10 points
Internships for developing digital skills (DOTs) are prioritized
+5 points
Previous participation in the same degree level (with or without a grant)
-10 points
Participation in mobility in the country of citizenship
-10 points
Cancellation of mobility after the given without a valid reason.
-10 points
Applying for two mobility types simultaneously (deduction is applied to the preferred mobility type of the student)
-10 points
Candidates will be placed starting from the highest score based on the relevant grant budget.
Students are expected to confirm their participation after the placement results are announced. If a student cancels the participation, Students on the waiting list or those participating without a grant will be informed. In the event that the budget is insufficient to cover all applications, participation without a grant is also possible.
9. Announcement of Results:
Results will be announced within the week following the application deadline.
10.Documents to be Completed Before the Mobility:
1. Learning Agreement for Traineeship (Before Mobility): This agreement allows the student to undertake the internship mobility. It should include details about the internship program and should be prepared based on an mutual agreement between the student, the host institution, and the student's department. This document should be prepared in digital format and submitted to IRO after being signed by the Erasmus Academic Advisor. The institutional coordinator's signature is obtained only by the IRO. Students do not need to contact to the institutional coordinator for signatures. After that, the document must also be signed by the host institution.
2. Grant Agreement: The agreement will be prepared by International Relations Office.
3.Insurance:
Students participating in internship activities must have health insurance, liability insurance, and accident insurance. These insurances can be obtained by the host institution or the student. Regarding these insurances, the student should first consult to the host institution. If the host institution does not provide the insurance, the student must obtain the policy, and the names of the insurance companies and policy numbers should be included in the grant agreement..
Liability insurance covers damages caused by the student during their stay abroad, whether at the workplace or elsewhere. There are different regulations regarding liability insurance in different countries. Therefore, participants may face the risk of being outside the insurance coverage.
Accident insurance covers damages that employees may suffer due to accidents in the workplace. In many countries, employees are insured against such accidents in the workplace. However, there are differences in each country. regarding the extent to which international interns are covered under the same insurance. The student should check whether accident insurance is necessary or not.
11.Grant Payments:
The first installment of the grant will be paid in %90 on the first Friday before the departure date. The rest of the payment (%10 of the grant) will be transferred upon the completion of after mobility documents.
12. Turkish Airlines Discount and Extra Baggage Allowance
Participants in Erasmus+ projects have the right to a 15% discount on the "base fare," which is the net ticket price excluding fuel and taxes, for their international flights with Turkish Airlines. Additionally, they can also benefit from a total baggage allowance of 40kg.
13. Documents to be Completed After the Mobility:
- Certificate of Participation
- Learning Agreement for Traineeship (After Mobility)
- Boarding Passes
- Online EU Survey
Contact: Zeynep Ezgi Erdem/ suoutgoing@sabanciuniv.edu